Ch 10 - Document Store

The Document Store is the area within WebSphere Product Center where every incoming and every outgoing file is stored. This includes import scripts, reports, and specification files. For auditing purposes, search capabilities are provided.

Every file that goes through WebSphere Product Center is copied and stored into the Document Store. Thus, the Document Store can be utilized as a backup engine.

The Document Store is structured in that the GUI provides hyperlinks to files that are stored on the Oracle database. Essentially, they are pointers to the location of the files.

Through the document store, users can manage files in the following manner:

Figure 10.1 document store

Accessing the Document Store

The document store can be accessed through the following toolbar path, Collaboration Manager > Document Store.

The document store is presented with a structure of file directories. Click on any folder/sub-folder to view the files located within the directory. The full document path is displayed.

Viewing Document Details

The Document Store provides details on each document. This includes audit log information which shows when and who has accessed the document.

View Document Contents

Control Access to Documents

The Document Store allows the control of access to a document. An Access Control Group (ACG) can be selected, or a new ACG can be created.

1. To control which user group can access a document, click the lock and key button next to the document name. The Docstore Access Details table appears.

2. If an ACG has already been created, select an ACG from the drop-down field. Otherwise, click New to create a new ACG. A user group can be controlled to create, view, or delete the document.

3. Once the ACG is selected, click Save to keep the control setting for the document.

Delete Documents

The Document Store allows the deletion of files through the document store, Click on the garbage can icon next to the name of the document to delete it from the document store.

Note! Once the file is deleted, it cannot be restored! A dialog box appears to confirm the delete. Click Cancel to cancel the delete operation.