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Topic Title: Production of very large documents
Topic Summary: have hit the buffers with Word 2003
Created On: 24-Sep-2007 14:23
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 24-Sep-2007 14:23
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Andrew Tagg

Posts: 151
Joined: 26-Oct-2004

I'm wondering what tools other people use for the production of very large specification documents. We have recently migrated from Word 2000 to Word 2003 and one of my docs will now not export completely. I get a message (from DOORS)saying 'OLE cannot complete due to disc or memory restriction' (or words to that effect). I did some checking and discovered that the max size for a word doc is 32MB of text content (pics do not count apparently), see link at the end for the data on this. Anyone got any ideas? Open Office?, direct to .pdf (that would be nice)?, rich text?, xml?, other, lets say, more professional text engines? Ideally I would still need support for Table Of Contents, Templates, Graphics, Tables and Hyperlinks. My target format is eventually .pdf.

http://support.microsoft.com/kb/211489

-------------------------
Andrew Tagg
Thales Air Systems, Melbourne
Australia.
andrew.tagg@thalesatm.com
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 24-Sep-2007 15:02
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Paul Tiplady

Posts: 176
Joined: 28-Oct-2003

I export to RTF (using a home-grown exporter), and so far the largest export I've done was 72M - although that includes pictures. Sometimes it can be a little slow getting Word (we use Word 2002) to open the RTF file, but that's generally the least of my worries!

Paul.

-------------------------


Paul dot Tiplady at TRW dot com
TRW Automotive
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 24-Sep-2007 15:02
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Kevin Murphy

Posts: 206
Joined: 15-Jul-2005

Andrew,

What a pain. In this age of computing the fact that we're still running into limitations like this, arbitrary as they may seem, is a bit disheartening.

Can you grab a trial of Word 2007 and try it?

Can DOORS control OpenOffice?

You can try creating a DOORS report and going to PDF. Paul Miller has done this and the results work well, though I'm not sure that hyperlinks are supported, and you'd have to use Acrobat to merge a title page with the rest of the document.

What about doing half of the document export and then doing the other half--so two exports, and then merging them in Word. You'll likely still hit that 32MB limit, but I'm curious as to what Word will do then.

Thanks for sharing this information.

-------------------------
Kevin Murphy
http://www.baselinesinc.com
The Requirements Management Experts
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 24-Sep-2007 15:23
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Andrew Tagg

Posts: 151
Joined: 26-Oct-2004

Hi Kevin, will be trying some of these options tomorrow, I read Paul's description in the other thread, sounds promising. To be honest I can live without the hyperlinks. In fact I only learned to use them last Friday, although I think they are one of the best things in 8.2. My plan with them was to export all my requirement identifiers as a hyperlink, so that users could read a word doc (or .pdf) and then if they see an iffy requirement, jump straight to the relelvant requirement in DOORS and lodge a change request. All part of my battle to stop users 'touching up' the export instead of fixing at source. Will report back here after an enjoyable day or two banging my head on the table.

-------------------------
Andrew Tagg
Thales Air Systems, Melbourne
Australia.
andrew.tagg@thalesatm.com
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 25-Sep-2007 14:25
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Kevin Murphy

Posts: 206
Joined: 15-Jul-2005

Actually, Andrew, when I saw Paul's PDF export, that was the first thing I thought! If users get PDFs of DOORS modules, they cannot update them.

If only I could realign expectations in the environment I work in--use PDFs instead. If my users weren't already doing exports, PDFs would be so easy to implement.

-------------------------
Kevin Murphy
http://www.baselinesinc.com
The Requirements Management Experts
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 25-Sep-2007 15:12
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Andrew Tagg

Posts: 151
Joined: 26-Oct-2004

I did some more investigating today. Turns out a document I exported to Word last week created a 6Mb word file, now the same export creates a 30Mb word file?? Two things changed in the interim, I migrated to DOORS 8.2 and also got a new PC with Word 2003, as opposed to Word 200 (yeah, bad idea I know, two changes at once!). Of course the first thing I did in Word was to turn off all the 'auto' things, spell-check etc. One thought I had was that Word 2003 is adding a lot more metadata to the file, still investigating that one. The other thing I notice is that when I add a column in DOORS to display rich-text markup, there is a whole lot more than there used to be, font info etc. For instance an object containing 1 word now contains about 3 lines of rich text markup. Could this be bloating my Word file? Will run Michael Sutherlands rich text remover tomorrow and compare the output for size (thanks Michael).

-------------------------
Andrew Tagg
Thales Air Systems, Melbourne
Australia.
andrew.tagg@thalesatm.com
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