Viewing and reviewing change proposal groups

If a change proposal is part of a master group, it must be reviewed alongside the other change proposals in the group. After you have considered all the change proposals in the group, you set the status of the group accordingly. All the change proposals in the group inherit their status from the group. If a change proposal is part of a subordinate group, you can review it alongside the other change proposals in the group, but you must set the status of each change proposal individually.

Procedure

  1. In the database explorer, select the project or folder that contains the group you want to review.
  2. Click Tools > Change Proposal System > Manage Groups.
  3. Select the group you want to review from the list, and click Review. The Review Group window shows a list of the modules that contain change proposals that are part of the group. You review the change proposals module by module.
  4. Select the module you want to review, and click Review.
    Note: The Review button is disabled if the group has been applied.
  5. You can add change proposals that have been raised against the current module, and are not members of any groups:
    1. Click Raise CP Module. The CP Partner module is displayed.
    2. Select the change proposal or change proposals you want to add to the group.
    3. In the Review Grouped CPs in module window, select Current CP, Selected CP or CPs in current view, and click Add. The change proposal or change proposals are added to the group. If a change proposal you have selected to add is already a member of a group, a message stating No CPs to process is displayed.
  6. Select the change proposal that you want to review and click Review. The Review Change Proposals window is displayed.
  7. Click Next or Previous to display the next or previous proposal in the group.
  8. If the proposal is against an OLE object, double-click the object to activate it. The OLE object can be opened read-only in the Current pane of the Review form for comparison.
  9. You can view the suggested changes as redlining by selecting View changes as redlining. Deletions are shown as red text with strikethrough, and insertions as blue text with underlining.
  10. If you are a member of the change proposal review team and you want to remove a change proposal from the group click Remove. The change proposal is no longer associated with the group. If it was a subordinate change proposal, the Status list becomes available.
  11. If you are a member of the change proposal review team and you want to change the status of a proposal that is a member of a subordinate group to reflect the outcome of the review:
    1. In the Status box, select the status agreed by the change proposal review team.
    2. Optional: In the Reviewers' comments box, type any comments the team wants to make about its decision.
    3. Click Save.
    4. When you have finished, click Close.
  12. If you created a master group and you want to change the status of the group to reflect the outcome of the review:
    1. Click Close in the Review Change Proposal window.
    2. Click Close in the Review Grouped CPs in module window.
    3. In the Review Group window, select a new Group status from the list.
    If you are reviewing proposals that are part of a master group, you must change the status of the group in the Review Group window. The status that you set there is inherited by all the change proposals that are member of the group.

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