Approving or rejecting timesheet

Project managers or assigned approvers receive notification about the timesheets that was submitted by a team member for the number of hours worked over a certain time period. Project managers or assigned approvers can accept or reject a timesheet.
The team members must submit the timesheet for a complete week. To perform this task, you must have the required security permission. For more information about security permissions, see User security settings.
As an approver, you can review each tasks for different projects, and approve or reject accordingly. For example, a team member is working on a similar task, SSL support for two different projects, VPN client for Macintosh and VPN client for Microsoft Windows operating system. The tasks are displayed on a flat grid, when you click on the task, a context tree showing nodes associated with the subsequence contexts are displayed.

To approve or reject a timesheet:

  1. Open the Approver Timesheet. By default the viewlet displays the current week. Use the Week icon if you want to choose a different week.
  2. The Project Manager Timesheet viewlet lists team members who report to the project manager. Click on a team member. The submitted and the saved tasks for the team member are displayed on the right pane.
  3. To approve or reject the assigned tasks:
    1. Optional: Click on a task to view the context tree.
    2. Click Approve Task or Reject Task accordingly.
    3. Optional: To select multiple tasks for a team member, use the Ctrl key and select the submitted tasks.
    4. Enter your comments in the Approver Notes field. For example, reasons for rejection, etc.
  4. To approve or reject timesheets on a team member level, take either the following actions:
    • If you find the timesheet satisfactory, click Approve Timesheet. This will approve all of the tasks regardless of the selection in step 3. The status of the timesheet is set as approved and the team member cannot edit the approved timesheet.
    • If you find the timesheet unsatisfactory, click Reject Timesheet. If you want to reject all of the tasks regardless of the selection, click Reject. The status of the timesheet is set as rejected and the team member can edit and submit the timesheet again.
Related concepts
Timesheets
Related reference
My timesheet attributes
Approval timesheet attributes

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