You can designate Central
Management component administrators
to manage the assets for your organization. They can manage the directory
structure of assets and the remote services preferences for the users
who are connected.
Review this list of tips and concepts helpful for managing
the assets in the
Central
Management component:
Viewing asset lists in the administrative
user interface
In the sidebar, the tree structure and the filter
work together to provide you with a flexible view of the library assets.
- To view all of the assets in a folder, select a folder in the
tree and select All for Filter by asset type.
- To view all of the assets of a particular type, select Library in
the tree and select the asset type for Filter by asset type.
Renaming the Central
Management component
You
can rename the Central
Management component from RPE
Central Library by clicking Library properties and
entering a name in the Name field. When you
rename the library, this name is visible to all of the users who connect
to the Central
Management component to
submit or modify assets from the client applications.
Organizing asset folders in the administrative
user interface
In the sidebar, when you hover over a folder,
you can click the Edit icon to change the name or location of the
folder in the tree. You cannot delete, rename, or move the predefined
assets folder.
Predefined assets
The
Central
Management component comes
with example assets for you to use actively in your organization or
to serve as a model for the kinds of assets that can be submitted
to the
Central
Management component.
Predefined assets cannot be deleted or designated as private.
- Runtime metadata properties: Expand docspec > metadata.
- Remote engine preferences: Expand preferences > engine.
- Snippets: Select the snippets folder.
- Scripts: Select the scripts folder.
- Style sheets: Select the stylesheets folder.
Private assets
In the
Central
Management component,
you can limit other users' access to certain assets by designating
those assets as private. Private assets are assets that can only be
viewed from the client applications by the user who created them and
the
Central
Management component administrator.
Because
the purpose of the Central
Management component is
reuse of assets across an organization, the concept of private assets
is not that users can create their own personal assets that are only
available to themselves, though managing personal assets is possible.
The concept of private assets is to give users a process for delivering
an asset to the Central
Management component even
though the asset is still in development. A user can work on multiple
computers and still have access to the same asset files as the assets
are being developed.
For example, an advanced JavaScript user
might be working on a script for a template. As the script is being
developed, the user can specify the asset as Private so
other users cannot use the asset until the JavaScript has been written
and tested.
Public assets
Assets that are not
marked private are available to any user who has access to the Central
Management component.
If you modify an asset, the changes are visible to anyone who views
or uses the asset. If you remove an asset from the Central
Management component,
the asset is no longer available to any user. If an asset is removed
that has been used in a template or document specification, the asset
cannot be accessed and the document generated is affected. Before
removing assets, verify that Central
Management component users
remove the assets from their templates and document specifications
first.