You can designate Central Management component administrators
to manage the assets for your organization. They can manage the directory
structure of assets and the remote services preferences for the users
who are connected.
Review this list of tips and concepts helpful for managing
the assets in the Central Management component:
Viewing asset lists in the administrative
user interface
In the sidebar, the tree structure and the filter
work together to provide you with a flexible view of the library assets.
- To view all of the assets in a folder, select a folder in the
tree and select All for Filter by asset type.
- To view all of the assets of a particular type, select Library in
the tree and select the asset type for Filter by asset type.
Renaming the Central Management component
You
can rename the Central Management component from RPE Central
Library by clicking Library properties and
entering a name in the Name field. When you
rename the library, this name is visible to all of the users who connect
to the Central Management component to submit or modify assets from
the client applications.
Organizing asset folders in the administrative
user interface
In the sidebar, when you hover over a folder,
you can click the Edit icon to change the name
or location of the folder in the tree. You cannot delete, rename,
or move the predefined assets folder.
Predefined assets
The Central
Management component comes with example assets for you to use actively
in your organization or to serve as a model for the kinds of assets
that can be submitted to the Central Management component. Predefined
assets cannot be deleted or designated as private.
- Run time metadata properties: Expand docspec > metadata.
- Remote engine preferences: Expand preferences > engine.
- Snippets: Select the snippets folder.
- Scripts: Select the scripts folder.
- Style sheets: Select the stylesheets folder.
Private assets
In the Central
Management component, you can limit the access for a user to certain
assets by designating those assets as private. Private assets are
assets that can only be viewed from the client applications by the
user who created them and the Central Management component administrator.
Because
the purpose of the Central Management component is reuse of assets
across an organization, the concept of private assets is not that
users can create their own personal assets that are only available
to themselves, though managing personal assets is possible. The concept
of private assets is to give users a process for delivering an asset
to the Central Management component even though the asset is still
in development. A user can work on multiple computers and still have
access to the same asset files as the assets are being developed.
For
example, an advanced JavaScript user
might be working on a script for a template. As the script is being
developed, the user can specify the asset as Private so
other users cannot use the asset until the JavaScript has been written and tested.
Public assets
Assets that are not
marked private are available to any user who has access to the Central
Management component. If you modify an asset, the changes are visible
to anyone who views or uses the asset. If you remove an asset from
the Central Management component, the asset is no longer available
to any user. If an asset is removed that has been used in a template
or document specification, the asset cannot be accessed and the document
generated is affected. Before removing assets, verify that Central
Management component users remove the assets from their templates
and document specifications first.