A report contains two parts: a query that defines the contents of the report, and the format that defines how the information is presented. To create a report, you must first define a query or use an existing query. You can then specify the format to be used, either a new format, or one that is already saved. When you save a combination of queries and formats, you create a report. You can save reports and organize them in different folders.
You can use these types of reports and folders:
- Personal reports are defined and saved by you and are stored in the Personal folder.
- Shared reports are stored in the Shared folder.
- System reports are shipped as part of the product. Or they can be customized by using the ReportBuilder privilege and stored in the System folder.
- If you change a report in the System folder and then save it, the new report is saved in your Personal folder.
- You can also view reports that you generated, even if you did not save them, by viewing reports in the Previous Results folder. Your administrator determines how long the run reports are saved. Any report that you ran in the specified time are listed, except for home page reports and the ad hoc chart reports listed in Creating formats.