Creating charge codes

Charge codes are predefined tags that you use to track the revenue and expense of a project. You can use charge codes to categorize the costs against project budgets, which is important for organizing your project financials.

About this task

You must have administrator rights to create charge codes. When you work with a project, a project manager or team member with the necessary permissions can associate the charge code with the project.

To create a charge code:

Procedure

  1. In the Administration view, click Project Management Administration.
  2. In the Financial section, click Charge Codes.
  3. To add a charge code, click the Add Charge Code icon Add icon.
  4. Add the details of the charge code in the following fields:
    • Charge code: Name the charge code.
    • Description: Enter a description of the charge code.
    • Code: Enter a unique alphanumeric code name.
    • Billable: If the charge code is billable, select this check box.
    • State: Select the state of the charge code from the list. The state suggests whether the charge code is still applicable.
    • Category: To make the charge code a category, select this check box. When you make a charge code a category, you can specify the budget against the charge code in the Financials viewlet.
      Note: If the Category check box is cleared, you cannot add associated charge codes in the Budget section of your project.
  5. Click Save.

What to do next

To create the child level charge codes for your project, hover the mouse pointer over a charge code, click the down arrow, and click Create New > Charge code. Add the details for the child charge code, as is described in step 4.

To modify a charge code, double-click the field, edit the value, and click Save.


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