Viewing and managing schedules in the Gantt chart

A Gantt chart provides a graphical representation of a WBS, the schedule information, and work completion status. The Gantt chart is available in the Schedule Gantt viewlet in the Work view. You can use it to view project schedules by different timelines and for the current day. You can also use the chart to modify project schedules, and view the work completion status.

Before you begin

Use the Schedule Gantt viewlet to perform this task. In the navigation bar, click Work, and click the Schedule tab.

About this task

The Gantt chart represents the planned schedule information for WBS elements. You can modify the schedule only for those elements that do not have resource assignments. If an element has a resource assignment, the planned schedule cannot be modified in the Schedule Gantt view. It can only be modified by modifying the resource assignment schedule from the Resources view.

To view and manage schedules using the Gantt chart:

Procedure

  1. In the WBS tree, expand a project.
  2. In the Schedule Gantt viewlet, click the splitter bar to expand the Gantt chart view.
  3. Select the Timescale that you want to view: Week, Month, Quarter, or Year. For example, to view overall schedules for a group of projects that span several months in a year, change the timescale to Year. If you want to view and modify schedules for work elements over a few weeks, select the Timescale as Week.
  4. To view the WBS elements scheduled for the current day, click Go to today. A vertical line indicates the current day.
  5. To view the planned schedule and completion status, hover the mouse over the element. The planned start and finish dates, and percent effort complete (for effort-based work items) or percent duration complete (for duration-based work items) values are displayed as hover help text.
  6. To modify the schedule dates for an element, drag the element along the row. To modify the duration for an element, resize the element. The hover help text displays the modified dates. Click Save.
    Remember: If an element has a planned schedule based on resource assignments, you cannot modify the schedule information in the Schedule Gantt viewlet. When you hover over the element, the prohibited activity icon displays, and you cannot make any schedule changes for the element. You can modify the planned schedule in the Resources view.

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