Entering and submitting a timesheet

As a team member, you can report the effort you spent and the progress you made on your assigned tasks in timesheets. You can enter timesheets for both effort- and duration-based projects. After you submit a timesheet, you cannot edit the timesheet entries unless the project manager or the designated approver rejects the timesheet and requests that you submit it again.

Before you begin

Use the My Timesheet viewlet to perform this task. In the navigation bar, click Timesheets, and click the My Timesheet tab.

About this task

The tasks that are assigned by your project manager are in the My Timesheet viewlet. When project managers assign tasks, they enter a planned start date, end date, and duration for each task. A timesheet cannot be submitted for work that is not assigned as a task, so team members who are not assigned a task or are unassigned from a task cannot submit timesheets. You can be assigned to multiple tasks that have the same name but that are for different projects. To differentiate the tasks, click the context tree button for each task to see which project it belongs to.

To report the time that you worked on a task:

Procedure

  1. In the Timesheets view, ensure that the My Timesheet viewlet is open.
  2. Select the week to edit the timesheet for.
  3. Select a task. To view the planned and actual details of the task, hover the mouse pointer over the task name.
  4. Enter the amount of time for each day that you worked on that task by double-clicking the field.
    Note: If the current day is in the week that a timesheet was already submitted for, the team member cannot modify the time spent on the corresponding work item in IBM® Rational Team Concert™. To allow a team member to modify the time spent for a submitted timesheet in Rational Team Concert, the project manager must reject the timesheet.
  5. Update the % Complete field according to the percentage of the task that you have completed.
  6. Optional: If your task requires more than the planned effort or duration to complete, enter the additional time in the Additional Effort column. Additional time for duration-based projects is recorded in days; additional time for effort-based projects is recorded in hours.
  7. Associate a time code with the task:
    1. Click the Time code column.
    2. Select a time code to categorize the work effort of the team member.
    3. Click Assign. If the team member reports to multiple account heads or is listed in multiple categories. you might need more than one time code. To associate multiple time codes, repeat step 7.
  8. Optional: Enter comments for your project manager:
    1. Hover the mouse pointer over the task and click the Timesheet notes icon Timesheet notes icon.
    2. In the Submitter notes field, enter your notes and click OK.
  9. To save the timesheet as a draft, click Save; to submit the timesheet to the project manager for approval, click Submit. If the timesheet from the previous week had not yet been submitted, it gets submitted automatically with the current week's timesheet.
    Note: Project managers can enter hours for their team members, and then approve those timesheets. This is useful when their team members are not available to enter and submit timesheets on time.

What to do next

You can view the tasks assigned to you from three weeks before the actual started week until three weeks after the actual finish week.

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