Agencies are required to set up scheduling for the meeting response batch. When the batch is initiated, it connects to the mail server using the configured parameter: username, password, and folder on mail server. The batch then processes each received message on the mail server by parsing mail messages and looking for messages of type 'response'.
Each of the 'response' mail messages have an iCalendar attachment. The meeting response batch uses the information in the attachment to update the meeting attendee information accordingly. The following describes the potential meeting responses:
| Code | Case Status |
|---|---|
| Accept | The attendee is marked as accepted, the meeting is added to the application calendar and to the meeting attendee's email account, e.g. Microsoft Outlook or an equivalent. |
| Decline | The attendee is marked as declined. It still appears in the application calendar but does not appear in the attendee's email account. |
| Mark as Tentative | The attendee is marked as tentative, the meeting is added to the application calendar and to the meeting attendee's email account, e.g. Microsoft Outlook or an equivalent. |
Once the meeting response batch has completed one of the above actions, it then deletes each processed meeting request response. It will also delete invalidate messages, if configured to do so.