Meeting Messages

This section describes messages for a meeting invitation, a meeting cancellation and a meeting update. A configuration setting is provided which allows an administrator to set the number of days (from the effective date) that meeting messages should be displayed for.

Table 1. Meeting Invitation
Message Area Description
Title <Icon> Meeting Invitation - Meeting with case worker
Message 1(Not an all day meeting and the meeting start and end date are on the same day) You have been invited to attend a meeting from 9.00AM until 5.00PM on 12/04/2010 in Meeting Room 1, Block C. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 2(All day meeting for one day only) You have been invited to attend an all day meeting on 12/04/2010 in Meeting Room 1, Block C. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 3(All day meeting for multiple days) You have been invited to attend an all day meeting each day from 12/04/2010 until 15/04/2010 in Meeting Room 1, Block C. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 4(Non-all day meeting for multiple days) You have been invited to attend a meeting from 9.00AM until 5.00PM from 12/04/2010 to the 13/04/2010 in Meeting Room 1, Block C. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Notes The location is an optional field when setting up a meeting. Therefore if a meeting location is not specified, the messages above will be displayed without a location. The Meeting organizers contact details are optional. Therefore if no contact details are found, the message above would display without organizers contact details.
Table 2. Meeting Cancellation
Message Area Description
Title <Icon> Cancellation - Meeting with case worker
Message 1(Not an all day meeting and the meeting start and end date are on the same day) The meeting that you were scheduled to attend from 2.00PM until 6.00 PM on 12/04/2010 has been cancelled. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information.
Message 2(All day meeting for one day only) The all day meeting that you were scheduled to attend on 12/04/2010 has been cancelled. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information.
Message 3(All day meeting for multiple days) The all day meeting that you were scheduled to attend from 12/04/2010 until 15/04/2010 has been cancelled. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information.
Effective Date Current Date.
Notes The meeting organizer contact details link opens a page showing the organizers contact details.
Table 3. Meeting Update
Message Area Description
Title <Icon> Cancellation - Meeting with case worker
Message 1(Date and Time change of a non all day meeting) The meeting that you were scheduled to attend from 2.00PM until 6.00 PM on 12/04/2010 has been rescheduled to 3.00PM until 7.00 PM on 13/04/2010 in Meeting Room 1, Block C. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 2(Location change of a non all day meeting) The location of the meeting you are scheduled to attend from 2.00PM until 6.00 PM on 12/04/2010 has changed. This meeting will now take place in Meeting Room 1, Block D. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 3(Date, Time and Location change of non all day meeting) The meeting that you were scheduled to attend from 2.00PM until 6.00 PM on 12/04/2010 has been rescheduled to 3.00PM until 7.00 PM on 13/04/2010. It will now be located in Meeting Room 2, Block C. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 4(Date change of all day meetings for multiple days) The all day meeting that you are scheduled to attend from 12/04/2010 until 15/04/2010 has been rescheduled. This meeting will now take place from 13/04/2010 until 16/04/2010. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 5(Location change for all day meeting for multiple days) The location of the all day meeting you are scheduled to attend from 12/04/2010 until 15/04/2010 has changed. This meeting will now take place in Meeting Room 1, Block D. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 6(Date and location change for all day meeting for multiple days) The all day meeting that you are scheduled to attend from 12/04/2010 until 15/04/2010 has been rescheduled. This meeting will now take place from 13/04/2010 until 16/04/2010 in Meeting Room 1, Block D. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 7(Date change for an all day meeting) The all day meeting that you are scheduled to attend on 12/04/2010 has been rescheduled. This meeting will now take place on 13/04/2010. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 8(Location change for an all day meeting) The location of the all day meeting you are scheduled to attend on 12/04/2010 has changed. This meeting will now take place in Meeting Room 1, Block D. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 9(Date and location change for an all day meeting) The all day meeting that you are scheduled to attend on 12/04/2010 has been rescheduled. This meeting will now take place on 13/04/2010 in Meeting Room 1, Block D. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 10(Date and Time change of a non all day meeting for multiple days) The meeting that you are scheduled to attend from 2.00PM until 6.00 PM on 12/04/2010 until 15/04/2010 has been rescheduled. This meeting will now take place at 2.00PM until 6.00 PM on 13/04/2010 until 16/04/2010. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 11(Location change of a non all day meeting for multiple days) The location of the meeting you are scheduled to attend from 2.00PM until 6.00 PM on 12/04/2010 until 15/04/2010 has changed. This meeting will now take place in Meeting Room 1, Block D. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Message 12(Date, Time and Location change of non all day meeting for multiple days) The meeting that you are scheduled to attend from 2.00PM until 6.00 PM on 12/04/2010 until 15/04/2010 has been rescheduled. This meeting will now take place from 2.00PM until 6.00 PM on 13/04/2010 until 16/04/2010 in Meeting Room 1, Block D. Please contact Joe Bloggs at 014567832 or joe@SemAgency.com if you need more information or cannot attend.
Notes The location is an optional field when setting up a meeting. Therefore if a meeting location is not specified, the messages above will be displayed without a location. Also the Meeting organizers contact details are optional. Therefore if no contact details are found, the message above would display without organizers contact details.
Parent topic: Citizen Account Messages