Change of circumstance processing supports the application of changes
which impact household composition for existing product deliveries. Change
of circumstance processing is implemented for Cash Assistance, Food
Assistance, Medical Assistance, and CHIP. This processing supports the
following common changes of circumstance which can occur within these
programs, for example:
- The addition of a new household member.
- A household member leaving the integrated case, their household
member record end dated.
- Changes to the head of household.
- The death of a household member.
Change of circumstance processing is initiated on 'apply changes' when
specific evidence that causes the household composition to change is
modified and there are existing product deliveries on the integrated case.
This processing determines the impact of the evidence change for programs
that are not closed that currently exist on the integrated case. Change of
circumstance processing executes an eligibility check at the integrated
case with the exception of application-specific rules and period of
ineligibility processing.
The following processing occurs:
- The caseworker records evidence updates which are defined as
impacting household composition.
- The caseworker selects to 'Apply Changes' to activate the
evidence.
- The system triggers the change of circumstance processing.
- System-determined eligibility results display on the integrated case
under the eligibility checks tab.
- The caseworker has the ability to manually action results from the
eligibility checks tab, apply updates to existing product deliveries, or
authorize a new product delivery.
- Specified changes such as the addition of a mandatory member(s)
only, change of head of household, or end dated household members are
applied automatically by the system.
- Once the caseworker or the system applies updates to existing
product deliveries, the decisions are then updated on the product
delivery. The display rules show any changes to unit composition or
other areas if impacted.
- The group members are updated to reflect any changes within the
member group, assistance group, and financial group.