Scheduling Meetings

To address the needs of children and their families, meetings can be scheduled by any non-agency multidisciplinary team member or agency worker. Various people can be invited to meetings including clients, multidisciplinary team members, agency workers, and other persons who play a role on a case, such as a witness in reporting an incident. The purpose of these meetings can span a range of goals including:

Sharing case information with involved professionals and determining an appropriate course of action for a family
Allowing team members to thoroughly review all aspects of a case gaining an understanding of the case complexity
Providing team members with an opportunity to discuss general issues, problems, and concerns related to the investigation and prosecution of cases

Personal information manager (PIM) integration with Cúram meetings enables meeting requests to appear in an attendee's external email account and calendar, for example Microsoft Outlook. This means that any person invited to a meeting who has an email address can receive a meeting invite and choose to accept or decline using his or her PIM calendar without having to log into Cúram. The following table describes the PIM integration for each possible meeting response:

Table 1. Meeting Response Actions
Code	Case Status
Accept	Meeting invites can be accepted resulting in a reminder being added to the Cúram calendar and to the meeting attendee's PIM calendar, for example, an Microsoft Outlook calendar. Within the social enterprise folder, the meeting attendee is marked as 'Accepted', thus informing interested parties.
Decline	When meeting invites are declined, the meeting still appears in the invitee's Cúram calendar but will not appear in the PIM calendar. Within the social enterprise folder, the meeting attendee is marked as 'Declined'.
Mark as Tentative	Meeting invites can be marked as tentative. The meeting will appear in the Cúram calendar and in the PIM calendar of the meeting attendee and the status of the meeting is marked as tentative.

Meetings can be rescheduled by editing the existing date and time. Emails are sent to all persons invited to the meeting, even persons who have declined the original invite, allowing them to accept, reject, or mark as tentative the newly scheduled meeting. Meetings can also be canceled. An email is sent to all persons invited with a link to remove the meeting from their Cúram and PIM calendars.