Automatically E-mailing Advanced Reporting Logs and Reports

You can configure the library to automatically e-mail Advanced Reporting logs and reports to specified recipients on a daily or weekly basis.

You can create up to 20 e-mail recipients. If you want to send the same recipient a different set of reports, you can enter the same e-mail address more than once, with different reports selected for each. Each entry counts as a unique recipient toward the 20 total.

NOTE: Duplicate entries are not allowed. A duplicate entry means the same recipient is set to receive the exact same reports in two different entries, regardless of the day or time. If you have duplicate recipients, make sure that the reports selected in each entry are not an exact match.


For example, if you have one entry in which Recipient A receives the Drive Utilization and Media Integrity reports on Monday, you cannot create another entry to send Recipient A the Drive Utilization and Media Integrity reports on Thursday. Instead, you can create one entry for Recipient A and send the reports every day (select Daily as the day to send the report), or you can change the reports you are sending so that they are not the same as the first entry. You could create three entries for Recipient A as follows: 1) send both reports out on Monday; 2) send Drive Utilization out on Thursday; and 3) send Media Integrity out on Thursday (in a different entry). The recipient is the same, but the reports sent in each entry are different.

Each e-mail notification includes an optional comment text box you can use to enter information about the library or the reports and logs that you want the recipient to know. This information appears in the body of the e-mail.

You can modify the settings of an existing e-mail notification at any time after it is created. If an e-mail notification is no longer needed, you can delete it.

Before the library can send e-mail notifications, you must configure the library e-mail account. For information on how to configure the e-mail account, see Configuring the E-mail Account.

Administrators can configure the library e-mail account and e-mail notifications. Users with user privileges can receive e-mail notifications, but they cannot configure the library e-mail account or e-mail notifications.

Creating a Recipient

  1. From the Setup menu, select Notifications > Advanced Reporting > Receiver Addresses.

    The Setup - Advanced Reporting Receiver Addresses screen displays. The screen lists all Advanced Reporting e-mail notifications that have been created, along with the day/time the e-mail is scheduled to be sent, and which reports and logs will be sent.

  2. Click Create.

    The Setup - Advanced Reporting Receiver Address Configuration screen displays.

  3. Under Select Reports, select the check box of the report(s) and log(s) you want to send.
  4. Under Notification Day & Time, there are two drop-down lists. From the first drop-down list, select the day of the week you want to send the e-mail, or select Daily to send every day. From the second drop-down list, select the time of day to send the e-mail (hourly, using a 24-hour clock).
  5. In the the E-mail Address field, enter the recipient's e-mail address.
  6. In the E-mail Comment field, enter a comment that will be sent in the body of the e-mail (optional).
  7. Click Apply.
  8. Save the library configuration.

    For instructions on how to save the library configuration, see Saving the Configuration.

Modifying a Recipient

  1. From the Setup - Advanced Reporting Receiver Addresses screen, select a recipient and click Modify.
  2. Change any of the settings and click Apply.
  3. Save the library configuration.

    For instructions on how to save the library configuration, see Saving the Configuration.

Deleting a Recipient

  1. From the Setup - Advanced Reporting Receiver Addresses screen, select a recipient and click Delete.
  2. Click OK in the confirmation dialog box that displays.
  3. Save the library configuration.

    For instructions on how to save the library configuration, see Saving the Configuration.

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